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Privacy Policy

Last updated: 1 April 2026

This Privacy Policy explains how Clean Lab Australia (“Clean Lab”, “we”, “us” or “our”) collects, holds, uses, discloses and otherwise handles personal information through our website, when you contact us, request a quote, book services, or otherwise deal with us.

1. Who we are

Business name: Clean Lab Australia

ABN: 92 642 912 132

Service area: Melbourne & surrounds, Victoria, Australia

Email: cleanlabaustralia@gmail.com

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us using the details above.

2. The kinds of personal information we collect

Depending on how you interact with us, we may collect personal information such as:

  • your name
  • phone number
  • email address
  • suburb, service address, or property location details
  • service type and enquiry details
  • booking, quote, scheduling and job-history information
  • information you provide about the property, including access instructions, site conditions, photos, or special requirements
  • records of your communications with us, including phone calls, emails, social media messages, and contact form submissions
  • billing or invoicing details where relevant
  • website usage information such as IP address, browser type, device information, pages viewed, referral information, and approximate location derived from technical data
  • any other personal information you choose to provide to us.

We do not intentionally collect sensitive information unless it is reasonably necessary for providing our services or you choose to provide it to us. If you provide sensitive information, you consent to us handling it in accordance with this policy and applicable law.

3. How we collect personal information

We collect personal information in a number of ways, including when you:

  • complete our website contact or quote form
  • call, email, or message us through social media or other channels
  • request a quote, inspection, booking, or follow-up service
  • provide information to us directly or through an authorised representative, such as a property manager, owner, tenant, or body corporate / owners corporation representative
  • interact with our website, online maps, hosted forms, or other website tools
  • communicate with us about a complaint, incident, change, cancellation, or service issue.

In some cases, personal information may also be collected automatically through cookies, server logs, analytics tools, map services, fonts, and similar website technologies.

4. Why we collect, hold, use and disclose personal information

We collect, hold, use and disclose personal information for purposes such as:

  • responding to enquiries and quote requests
  • assessing your service needs and preparing estimates
  • scheduling, delivering, and managing cleaning and property maintenance services
  • communicating with you about appointments, access, changes, delays, invoices, and support
  • maintaining service records and customer relationship records
  • verifying service requirements and property details
  • improving our website, operations, customer service, and service quality
  • protecting our staff, contractors, customers, and property
  • complying with legal, tax, insurance, safety, and regulatory obligations
  • sending service updates or marketing communications where permitted by law or where you have consented.

5. Cookies, analytics, maps and similar technologies

Our website may use cookies and similar technologies to help the website function, improve user experience, remember preferences, measure traffic, and support performance or security.

Our website may also rely on third-party technology providers for services such as:

  • website hosting and content delivery
  • contact form handling and email notifications
  • mapping and service-area display
  • fonts, media, analytics, security, and spam filtering
  • links to social media platforms such as Facebook and Instagram.

When you use our website, those providers may receive technical information such as your IP address, browser or device information, and browsing activity associated with the website feature you use.

6. Disclosure of personal information

We may disclose personal information to:

  • our employees, contractors, and subcontractors who need the information to provide services
  • property managers, owners, tenants, owners corporations / body corporate representatives, or site contacts where relevant to arranging or delivering services
  • our software, hosting, form, communications, invoicing, IT, security, and support providers
  • payment, accounting, or professional advisers where relevant
  • insurers, regulators, government agencies, courts, tribunals, law enforcement, or others where required or authorised by law
  • a purchaser or adviser in connection with a sale, restructure, or transfer of our business or assets.

We do not sell personal information to third parties.

7. Overseas disclosure

Some of our website, hosting, communications, and support providers may store or process personal information outside Australia.

Based on our current website setup and the types of providers commonly used to operate it, personal information is likely to be disclosed to, stored in, or made accessible from Australia and the United States, and may also be handled in other countries where our service providers or their infrastructure are located.

Where practicable, we will update this policy if the countries in which likely overseas recipients are located materially change.

8. How we store and protect personal information

We take reasonable steps to protect personal information from misuse, interference, loss, and unauthorised access, modification, or disclosure. These steps may include administrative, technical, and physical safeguards such as:

  • access controls and passwords
  • restricted staff and contractor access
  • secure cloud systems and service providers
  • reasonable website and email security measures
  • staff instructions and internal handling practices.

No method of transmission over the internet or method of electronic storage is completely secure. While we take reasonable steps to protect personal information, we cannot guarantee absolute security.

9. How long we keep personal information

We keep personal information for as long as it is reasonably necessary for the purposes set out in this policy, including to:

  • respond to enquiries and provide quotes
  • manage bookings and service history
  • maintain business, tax, accounting, and insurance records
  • resolve disputes and complaints
  • comply with legal obligations.

When personal information is no longer reasonably required, we will take reasonable steps to destroy it or de-identify it, unless we are required or permitted by law to keep it for longer.

10. Access and correction

You may request access to the personal information we hold about you, and you may ask us to correct personal information if you believe it is inaccurate, out of date, incomplete, irrelevant, or misleading.

To make a request, please email us at cleanlabaustralia@gmail.com. We may need to verify your identity before responding. In some circumstances, the law allows us to refuse access or correction, in which case we will explain our reasons where required.

11. Anonymity and pseudonyms

Where lawful and practicable, you may interact with us anonymously or using a pseudonym, for example when making a general website enquiry. However, for us to provide a quote, schedule services, attend a property, issue an invoice, or respond to service issues, we will usually need identifying and contact information.

12. Marketing communications

We may send service updates, reminders, or marketing communications where you have asked to receive them or where permitted by law. You can opt out of marketing communications at any time by using the unsubscribe method in the message or by contacting us at cleanlabaustralia@gmail.com.

13. Data breaches

If we become aware of a data breach involving personal information, we will assess it promptly and take reasonable steps to contain and respond to it.

Where the Privacy Act 1988 (Cth) applies to us and the breach is likely to result in serious harm, we will comply with applicable notification obligations, including notifying affected individuals and the Office of the Australian Information Commissioner where required.

14. Complaints

If you believe we have handled your personal information in a way that breaches applicable privacy law, please contact us in writing at cleanlabaustralia@gmail.com with details of your complaint.

We will review your complaint and aim to respond within a reasonable time, usually within 30 days.

If you are not satisfied with our response, you may be able to make a complaint to the Office of the Australian Information Commissioner (OAIC).

15. Third-party websites and social media

Our website may contain links to third-party websites, platforms, or services, including social media pages. Those third parties have their own privacy practices, and we are not responsible for the privacy practices or content of third-party sites or services.

16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our website, services, legal obligations, or business practices. The updated version will be posted on our website with the revised “Last updated” date.

17. Contact us

For privacy questions, access or correction requests, or privacy complaints, contact:

Clean Lab Australia

Email: cleanlabaustralia@gmail.com